Minutes – 21 September 2011
North Kelvin Community Council Draft Minutes
Wednesday 21 September 2011 at 6:30pm
St. Charles School
Present: Dave Beavan (DB) (Chair); Ken Andrew (KA) (Vice-Chair); Janet Andrews (JA); Gordon Barnes (GB) (Website); Peter Blackshaw (PB) (Secretary); Kevin Edgar (KE); Liz Edgar (LE); Councillor Jim MacKechnie (JMacK); Jane Morgan (JM) (Planning Officer); Douglas Peacock (DP); Councillor Kieran Wild (KWi); Kate Wooding (KW) (Treasurer); Kirsty Davidson (KD) (Minute Secretary)
In attendance: Julia MacPherson (JMacP); Marion Mulholland (MM); Christine Sloan (CS)
Apologies: Susie Hallas (SH)
1. Introduction and Welcome
DB welcomed everyone to the meeting and thanked the members of the public for coming. DB also thanked KA for chairing the last meeting.
DB asked the Community Council members to introduce themselves.
2. Minutes of previous meeting and matters arising
DB said he had received an email from Scott Downie (SD), who advised that following receipt of the Community Council’s letter of objection to the one-way system, all Councillors in the ward had been written to recommending the proposal be dropped and seeking their views. DB thanked JM for writing the Community Council’s report on alternatives to the one-way system and said he would forward this to SD and JMacK.
Action: DB to forward report on alternatives to the one-way system to SD and JMacK.
DB thanked KA for producing the Community Council logo.
The minutes of the August meeting were approved by KA and seconded by JM.
3. Police Report
No Police were present at the meeting.
DB said he would chase up the statistics from the August meeting. KW agreed to circulate the template for the statistics.
Action: DB to contact the Police for the August statistics and KW to circulate statistics template to all Community Council members.
DB stated the Police should not attend the next meeting, as it is the Community Council AGM and elections.
JM reported the Police had turned up outside St. Charles School for a few days after the last meeting and they were proactive.
4. Councillor’s Report
JMacK reported some action had been taken at the play park on Hotspur Street. JMacK said the bark under the play equipment has been replaced. However, hard tarmac had been poured into the holes in the rubber surface under the swings. This needs to come out and be repaired with rubber. JMacK confirmed the missing play equipment will be replaced and that there is going to be an ongoing issue with graffiti, which had been removed and has now returned.
JMacK said the Veteran’s Association had contacted him, asking if more could be done in relation to Lieutenant Jock Young. JMacK said Hillhead High School, Jock Young’s school, plan to work with the Kohima Educational Trust and raise £300 for a scholarship. This will allow a student from the Naga area of India to go to school for three years.
JMacK reported that at the Canal Area Committee meeting yesterday refuse collection had been discussed. In the period, 1 April 2010 – 31 March 2011 there had been 43 complaints about domestic refuge, 32 complaints about bulk uplift and 156 complaints about the blue bin collection. JMacK said he feels the figures under estimate the amount of dissatisfaction. JM said she was not getting notifications about these meetings, JMacK said he would check this out.
Action: JMacK to check why JM is not receiving information about the Canal Area Committee meetings.
KD asked whether the recent changes to refuse collection affects the bottle banks on the street. JMacK said street bins have a different cycle to households. LE reported the back doors of tenement closes were still not getting closed.
KA asked JMacK about the railings at the top of Fergus Drive/Kelvinside Gardens East. JMacK said they had been removed due to vandalism.
PB asked about the gap site on Wilton Street. JMacK reported that Mr Ali’s company had gone into liquidation. However, before going into voluntary liquidation he had signed over the assets to a relative. JMacK said the Procurator Fiscal is not prepared to say where they are with the investigation, they are still considering the case.
PB raised the issue of the pavement on Queen Margaret Drive. JMacK said the Roads Department had said on the last visit that it was not sufficiently dangerous to repair.
PB said the students have now returned and due to insufficient litterbins on Oban Drive, rubbish is being dropped on the ground. JMacK said he would investigate.
Action: JMacK to investigate the number of litterbins on Oban Drive.
JA reported that the AA is planning to carry out a pothole survey in October.
KWi said Glasgow City Council (GCC) along with Strathclyde Partnership for Transport intend to introduce a Statutory Quality Partnership Scheme for all bus companies operating on the major routes within Glasgow. This partnership will provide high quality low emission buses, bus priority measures along the routes and provide a frequent, reliable and high quality bus service. KWi said in the Community Council area, this would be implemented on Great Western Road and Maryhill Road.
5. Planning Officer’s Report
JM said she had provided GB with a draft for the planning page on the website.
JM reported that Planning Aid do not offer a general course, but have one for Planning Officers, so she has signed up for this course.
JM said there was nothing of interest on the planning lists.
6. Discussion on forthcoming Election
DB said the October meeting was the Community Council’s AGM and election of Community Council members. There are 13 places on the North Kelvin Community Council and PB reported that nomination forms had been received from eight residents, so there is no need for a secret ballot. DB encouraged the visitors to consider standing.
It has been advertised in the press that the AGM is taking place on 19 October, so it was agreed to reverse the decision from the previous meeting. PB to contact Stewart Burns at the Community Council Resource Centre (CCRC), to confirm details of the AGM. KW said she would confirm in writing the letting for the 19 October.
Action: PB to confirm details of the AGM with the CCRC and KW to confirm the room booking.
It was noted the term for a Community Council member is now four years instead of two. It was also noted that a Treasurer’s report would be needed for the AGM, which JMacK said would need to be audited.
7. Information – website
GB said planning information would be going up on the website soon and asked that any responses re planning were forwarded to him, so he can upload everything collectively.
DB thanked GB for all his work over the last two years. GB reiterated that he was happy to continue to work on the website for a few months until a handover can take place.
8. Treasurer’s Report
KW reported the account balance is £1,213.25.
KW said the direct debit had been transferred to Glasgow Life and this had caused problems, but she had contacted them and it is in hand.
KW said the bank account had been changed and it is now a Treasurer’s Account, which is part of Business Accounting. KW said the charges are explained in a brochure, which she did not receive. KW said she would get the brochure and check, as it looks like there might be charges, despite what they said previously.
Action: KW to get the brochure about the new account and check the situation with charges.
9. Correspondence
PB said there would be a consultation on a Local Development Plan for Glasgow, KWi said this was City Plan 3. KWi suggested the Community Council might want to invite representatives for City Plan 3 to a Community Council meeting.
PB reported at the Community Council Discussion Forum meeting on 10 September there had been a discussion on the Licensing Board system. PB agreed to circulate the agenda for the next meeting in October to all Community Council members.
Action: PB to circulate agenda for next Community Council Discussion Forum meeting.
10. AOCB
How to make meetings more productive and conduct Community Council business between meetings –
DB suggested referring to the constitution, which will now have changed, with the changes. JM said circulation of information that will allow the meetings to run more smoothly, will not break the constitution –
- Police have agreed to prepare statistics in advance
- NKCC members to do reports in advance. It was agreed not to require this from JMacK and KWi
KW said their needs to be agreement on best practice of discussion/decisions between meetings, as it is different by email than in person. DB stated extending deadlines is possible, as with the one-way system. JM said in relation to planning, if you note interest then you have three weeks to respond.
It was agreed their needs to be a deadline for Community Council members to reply by email, everyone needs to respond and responses need to be circulated to all. It was stated the decision taken by email should be noted in the minutes of the next meeting. DB stated the trial agreement with the agenda and certain reports is not working, so he has concerns about adding additional tasks.
Advertising of AGM –
It was agreed word of mouth was a good way to promote the AGM, as it had worked well for the August meeting. PB said the Community Council had to advertise the AGM in both Hillhead and Maryhill libraries. JA said she would be happy to put posters up in the local area. It was agreed to advertise the AGM as a brainstorming session for the community, an opportunity for them to say what issues matter to them. DB agreed to design a poster for the AGM.
Action: DB to design poster advertising the AGM.
PB said he had reported the issue of the name of the Community Council to the CCRC again and they said the name would be changed to North Kelvin rather than Kelvin North.
PB thanked GB, SH and JA for their work over the last two years. DB also thanked KD.
JMacK submitted apologies for the next meeting.
Next meeting: AGM and Election – 19 October 2011 @ 6.30pm, St. Charles School
